Once your market is a stable business, there are many ways you can grow your market by hiring a market manager, developing community partners, creating a “Friends of the Market”, securing grant funding, business training for your vendors and reaching out to new income populations.
1. Hiring, Training, & Managing a Market Manager
Quick Tips for Hiring, Training, and Managing a Market Manager: Here’s a quick reference guide about what it takes to hire, train, and manage a market manager.
Hiring a Market Manager:
- Need help thinking through hiring a manager? If you want to make your first (or twentieth) hire and could use help in setting up good systems and processes in your business, KCARD can help!
- Labor Law concerning market managers from the Farmers Market Legal Toolkit.
- Employee or Contractor? Learn the difference between these classifications and what compensations may be required in this “Independent Contractor Test” from the Internal Revenue Service.
- Market Manager Job Announcements & Descriptions This overview from the Washington State FM Management Toolkit covers typical duties and job descriptions, market manager training opportunities, and market managers’ compensation.
- Examples of a Market Manager Job Description and a Market Manager Contract.
Training and Managing Your Market Manager:
- Market Manager FAQ from the Farmers Market Coalition.
- Making Your Market Manager Matter. In this CFA Farmers Market Support Program webinar, we discuss how to measure the impact for the position and prove value. This webinar is designed to provide you with a work-plan framework giving your manager action items and ‘measurables’ over the course of the season to track progress and results.
- Farmers Market Manager Skills: This guide from the University of California Small Farm Center helps a farmers market define a market manager’s roles and responsibilities then give the manager resources to help build their skills for a successful farmers market.
- Farmers Market Training Manual: This manual from the Farmers Market Federation of New York is a great place to start if you are wondering what a manager job description should include. It’s also an excellent resource to help market managers define their scope of work as well as a source for helpful tips on how to manage and grow a market.
- The Mighty Market Manager: This publication from the Washington State Farmers Market Management Toolkit will give you tips about a market manager job description, training, and compensation.
- Ontario Market Manager Certification Program is a professional development course conceived by Farmers’ Markets Ontario and developed in conjunction with Michelle Wolf, a certified coach, business owner, and former farmers’ market manager. The course material is in a series of 12 webinars that are 60 to 90 minutes in length. There are no deadlines to meet. You learn at your own pace. There is a cost of $200.
2. Develop Community Partners
When farmers markets prioritize community partnership development, they are solidifying the market’s place within the community as a space for economic vitality, food access, relationship building, and general prosperity. View this webinar or this blog post from CFA’s Farmers Market Support Program to learn how you can harness your community to create an even better market!
- Quick Tips for Fundraising at Your Farmers Market
- Strategic Planning to Meet Your Funding Raising Goals: Here is a strategic guide to fundraising from the Washington Farmers Market Association.
- Webinar: Raise Money and Build Community with Engaging Online Fundraising: In this webinar hosted by the Farmers Market Coalition, Caroline Fiore, Development Manager at Farm Aid, will guide market leaders on a variety of techniques and strategies for online fundraising, including hosting effective and engaging online events.
- Fund Raising: Here’s a link to several more resources from the Farmers Market Coalition.
- Farm to Fork Grant Program: Host a fundraiser with the help of the Kentucky Proud Farm to Fork Program. The Farm to Fork program works to increase the awareness of the local food movement by partnering with organizations to benefit a charity in their community. The grant reimburses up to $750.00 of the event’s eligible Kentucky-produced food products and associated promotional expenditures. This is a helpful grant to consider if you are doing a farm-to-table fundraiser for your market.
4. Grant Funding
- KCARD Monthly Funding Newsletter: Subscribe to this newsletter and get the latest information about a variety of funding opportunities for Kentucky farmers markets and Kentucky small farmers. Also, see their Farmers Market Funding Possibilities webpage.
- USDA Grant Resources: This page is maintained by the USDA and contains a list of funding opportunities and resources available to the public.
- Community Farm Alliance (CFA) Market Manager Cost Share Program: This grant funds up to $2,000 for a market manager with a 1:1 cost share.
- Community Food Projects (CFP) USDA Community Food Projects provide funding from $10,000-$300,000 to non-profits, tribal organizations, or public food program service providers. Successful applications will involve collaborative partners working together to solve healthy food access issues that affect low-income persons.
- Farmers Market Promotion Program This USDA program provides up to $250,000 or $500,000 “to increase domestic consumption of and access to locally and regionally produced agricultural products and to develop new marketing opportunity for farm operations serving local markets by developing, improving, and providing outreach, training, and technical assistance.” Farmers markets are eligible to apply and no match is required.
- Kentucky Double Dollars: The Kentucky Double Dollars Program gives farmers market customers the ability to double the value of their federal nutrition benefits (SNAP, WIC, and SFMNP) to purchase fresh, local food.
- Kentucky Department of Agriculture Grants: Here’s a list of grants offered through the KDA including the Kentucky Proud Promotion (POP) grant and the Farm to Fork grant.
- Rural Business Development Grants: Institutions of higher education, rural cooperatives, towns and communities, and state and local governments are eligible to apply for $10,000-$100,000 for activities such as planning, training, technical assistance, construction, and equipment. Requests for funding should focus on ways to improve rural community economic development, such as increasing the purchase and consumption of local produce.
5. Friends of the Market Toolkit
This toolkit was created by the Federation of New York Farmer Markets . A Friends of the Market gives market supporters a greater connection to the market, with a strong sense of ownership; creates an additional source of income for the market; and provides additional manpower for the market.
6. Helping Vendors Grow Their Businesses
- Quick Tips for Attracting New Farmers to Your Market: Here’s a resource for helping markets in Kentucky locate and recruit farmers to their market.
- Selling Farm Products at Farmers Markets: Here are tips and resources for improving farmers market sales from the Center for Crop Diversification at the University of Kentucky. Also, see their Farmers Market Weekly Price Reports that list prices for common products that are currently being charged at a selection of Kentucky farmers’ markets so that your vendors can make informed decisions when setting prices.
- Cornell Small Farms Program: Resources from Cornell Small Farm Program for starting and growing a small farm business
- Standing Out at a Farmers’ Market: Recommendations for improving farmers market sales from Penn State Extension Service.
7. Low Income Outreach
Supplemental Nutrition Assistance Program (SNAP)
Supplemental Nutrition Assistance Program (SNAP) is administered by the United States Department of Agriculture’s (USDA) Food and Nutrition Service (FNS) and serves as the nation’s largest domestic hunger safety net. FNS works with state-level agencies and partners to inform the public of nutrition assistance opportunities, sign up beneficiaries, and ensure program integrity. To receive SNAP benefits, eligible individuals must apply through their states. In order for a farmers market to accept SNAP payments, they need to apply for an FNS number and obtain Electronic Benefits Transaction (EBT) processing equipment. To apply for SNAP for your farmers market Click Here.
Help with Applying to Become Eligible to Receive SNAP:
- Here are two guides to help you apply for SNAP. Step-by-Step Instructions for a Farmers Market to Become Eligible to Accept SNAP and SNAP Guide to Farmers Markets from the Farmers Market Coalition.
- Marketlink Regional Representatives: Need help in completing the SNAP application? A representative from Marketlink can help! They can even submit the application on your behalf through secure channels.
- For additional information about accepting SNAP at your Kentucky farmers market, please contact Sharon Spencer with the Kentucky Department of Agriculture at 502-782-4127 or by email email@example.com.
Legal Issues Regarding SNAP :
- IRS ruling 6050W on 1099k IRS electronic reporting requirements for farmers markets. This rule requires all electronic card processors to issue 1099K’s to all merchants accepting electronic payments. This includes all credit, debit, and food stamp payments. This document gives an explanation of the rule and some tests to determine if you are exempt from it.
- For help understanding and complying with SNAP requirements, and to find answers to frequently asked SNAP-related questions, explore the Farmers Market Legal Toolkit regard SNAP.
Free SNAP/EBT Processing Equipment:
- From Kentucky: FIS/Verifone wireless machines are available through a free state program. They operate on AT&T cell networks and are completely free but only run EBT, without fees. To find out if you qualify for free EBT equipment from the state, contact LaShana Watson, Department of Community Based Services, Division of Family Support, 502-564-3440 ext.3700 or by email firstname.lastname@example.org.
- From the USDA: The national MarketLink free machine program offers one free year (or twelve non-consecutive months) of free access to the Novo Dia/TotilPay app that can be integrated with Square to also run credit/debit cards, and cards can be entered manually or run using a free Bluetooth reader. The app can be downloaded on any phone or iPad (but only one at a time), and after the initial free year, the license fee for the software is $20/month or $191/year with no long-term contract (so you can do a monthly subscription for just the market season if needed). Novo Dia also offers access to an online portal for transaction reports/data.
- TotilPay app info: https://totilpay.com/totilpay-go/
- MarketLink Grant: https://marketlink.org/
- To find out if you qualify for free SNAP/EBT processing equipment available through the USDA’s Food and Nutrition Services Cooperative Agreement, click here.
- For more information about choosing an EBT processing equipment, see SNAP EBT Equipment, Services and Implementation
- When does a market need to be reauthorized? If your market has changed locations, owners/Responsible Officials, or closed, please contact the SNAP Retailer Service Center at 1-877-823-4369.
- 5-Year Review: If your market is due for a 5-year review, you will receive notification from FNS. FNS is responsible for reviewing retailer applications at least once every five years to ensure that each firm is under the same ownership and continues to meet eligibility guidelines. In order to accomplish this regulatory requirement, form FNS-252-R is used for reauthorization. In addition to these forms, during authorization or reauthorization, FNS may conduct an on-site store visit of the firm. The store visit of the firm helps FNS confirm that the information provided on the application is correct. An FNS representative or store visit contractor obtains permission to fill in the store visit checklist, photograph the store, and asks the store owner or manager about the continued ownership of the store.
Senior & WIC Farmers Market Nutrition Program (FMNP)
The FMNP provides eligible shoppers with vouchers/food instruments for fresh, Kentucky grown fruits and vegetables
- WIC (Women, Infant, and Children) Click this link to the WIC FMNP handbook from Kentucky Public Health. WIC FMNP provides participants in the WIC Program with preprinted food instruments (FIs) to purchase fresh fruits and vegetables and fresh-cut cooking herbs at local farmers markets. WIC participants receive the nutritional benefits of fresh fruits and vegetables in addition to the regular WIC food package. The local farmers are reimbursed for the face value of the FIs which enhances their earnings and supports their participation in the farmers markets. For more information about the WIC FMNP, contact Jessie Parker, Farmers’ Market Nutrition Program Coordinator, Dept. for Public Health, Nutrition Services Branch. Phone: 502-564-3827, ext. 4336. Jessie.Parker@ky.gov
- Ideas to increase WIC Redemption Rates at your Market: tips from KDA FMNP
- Senior FMNP: Low-income seniors are issued coupons for the purchase of fresh, unprocessed produce from participating farmers’ markets. For more information, contact Jesse Frye with the Kentucky Department of Agriculture at email@example.com
Attracting Low Income Customers to Your Market
- The Community Farmers Alliance Kentucky Double Dollars: The Kentucky Double Dollars Program gives farmers market customers the ability to double the value of their federal nutrition benefits (SNAP, WIC, and SFMNP) to purchase fresh, local food.
- The University of Kentucky Cooperative Extension Service Farmers’ Market Toolkit: This toolkit is a research-based resource developed to make local, fresh fruit and vegetables more accessible to limited resource Kentuckians through farmers’ markets. It includes an assessment tool to help market leadership identify measures they can take to improve marketing to this audience. The assessment addresses the market’s promotional practices, acceptance of nutrition program benefits, implementation of incentive programs, access, appearance and safety, and community engagement. The toolkit provides resources to help markets address those issues they choose to pursue. This toolkit is ONLY available through your county’s extension offices.
- Quick Tips” for attracting WIC & SNAP recipients to your market.
- Kentucky Guide to Incentive Programs A PowerPoint presentation created by the Partnership for Fit Kentucky to promote access to healthy foods at farmers markets.
- Good and Cheap Cookbook: Recipes designed to fit the budgets of people living on SNAP.
- The FreshLink Ambassador (FLA) Model is a peer-to-peer marketing approach effectively reaching key target populations. The Cleveland, OH pilot program targeted neighborhoods where 30% or more of the residents received SNAP and that were located within one mile of a farmers’ market that had a SNAP incentive program. Overall, farmers’ markets paired with a FreshLink Ambassador had greater improvements in SNAP sales compared to farmers’ markets without a FreshLink Ambassador. This website has manuals and resources to help a community start their own ambassador program.
Other Food Incentive and Food Assistance Programs
- GleanKY bridges the gap between programs working with food-insecure populations and sources of excess fresh fruits and vegetables. Volunteers pick up produce that can’t be sold but is otherwise perfectly edible and deliver it to partner recipient sites in the communities where they serve.
- Produce Prescription Program: Several farmer markets in Kentucky have implemented Produce Rx programs including Letcher County, Menifee County, and Community Farmers Market in Bowling Green. This manual presents the steps to implement a Produce Prescription Program (aka Produce Rx, PRx, or Veggie Rx) between three types of organizations or programs: 1) a nutrition education program, 2) a healthcare partner, and 3) a local farmers market. This model is based on a successful program developed by Adelante Mujeres, a Latina women’s empowerment organization, and Virginia Garcia, a Federally Qualified Health Center, both based in Washington County, OR.
- Summer Food Service Program: Markets interested in serving as a site for summer meals should visit the Kentucky Department of Education, Division of School and Community Nutrition web site.
8. More Resources for Growing Your Market
- Lessons Learned in Growing a Farmers Market: This booklet is the result of a study at the Historic Lewes Farmers Market in Lewes Delaware that asked the question: What can we do to increase sales and attendance at our market?
- Many more topics and resources for farmers markets can be found at the Farmers Market Coalition Resource Library.